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September 5, 2010

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1. Title

The name of the organisation shall be “Fivemiletown United Football Club”, hereafter referred to as a Club.

2. Colour

The Club colours shall be Black and Red shirts.

3. Objectives

The object of the Club shall be:

(a)     To provide a safe environment for members to participate in soccer.

(b)     To develop soccer for all sections of the community within the area by:

(i)                   encouraging participation in this activity

(ii)                 providing members with suitable competition

(iii)                assisting members to improve their personal soccer standards

(iv)               organising soccer competition locally

(v)                 providing equal opportunities for successful participation by all sectors of the community

(c)     To support or subscribe to such charities and other charitable purposes as shall be recommended by the Annual General Meeting.

4. Affiliation

The Club shall be affiliated to the national governing bodies recognised by the Irish Football Association (IFA).

5. Membership

All members are subject to the constitution of the Club and the regulations of the Irish Football Association.  All applications for membership are to be forwarded on the appropriate membership form, accompanied by the appropriate subscription fee, to the Administrative Secretary, who will present it to the Management Committee for consideration.

Membership shall be open to all persons aged five or over.  Members shall be enrolled in one of the following categories subject to approval of the application by the Management Committee.

(i)                   Competing Member

(ii)                 Associate Member (non-competing)

(iii)                Coach (qualified)

(iv)               Official (qualified)

(v)                 Volunteer/Helper

All members will receive a copy of the relevant Code of Conduct, a copy of the Club Child Protection Policy and a copy of the Constitution.  Each member/parent (if under 16) will be obliged to sign and return acknowledgement that they have read and agreed to abide by the Code of Conduct, the Constitution and Child Protection Policy.

Subscription fees for each category of membership shall be determined at The Annual General Meeting.

Life membership may be conferred by the Management Committee to any Club Member in recognition of outstanding soccer performances or contributions to other aspects of the Club.  A life member shall have free membership for their life time but is subject to all the conditions of the Club Constitution and IFA Regulations.  The life member status shall be revoked by the Management Committee if the Management Committee decides the individual has committed a serious breach of the Constitution of the Club.  Within seven days of a decision being made by the Management Committee to revoke life membership status the life member shall be informed in writing by the Administrative Secretary.  The member has the right to revoke the appeals procedure.

6. Officers

(a) The officers of the club shall be the Chairman, Secretary and the Treasurer.

(b) The Club Secretary shall service the Management Committee as it shall from time to time resolve by recording the proceedings of the meetings, dealing with all correspondence and keeping a register of all members.  The Secretary shall co-ordinate entries for Club and external competition, and shall have responsibility for all other organisational matters such as travel arrangements connected thereto.

(c) The Treasurer shall present annual accounts and shall furnish statements of accounts as required by the Management Committee and shall co-ordinate fund raising activities.

(d) In keeping with the Club Child Protection Policy the Club shall appoint at least one member (preferably one of each gender) who will have a remit for Child Protection.  This will include attending relevant training courses, liaising with relevant agencies when necessary and bringing to the attention of the Management Committee incident or information deemed appropriate.

7. Organisation and Management

(a) General management of the Club affairs shall be vested in the Management Committee, which shall be comprised as follows; Chairman, Secretary, Treasurer, plus ten other members elected at the Annual General Meeting.

(b) The Management Committee shall have the power to:

(i)                   Conduct its business as it shall from time to time by resolution determine and regulate its own procedure.

(ii)                 Co-opt additional members in an advisory capacity and appoint such sub-committees and assistants to the office bearers as it deems necessary.

(iii)                Appoint a discipline – sub committee consisting of 3 members to adjudicate on complaints and discipline issues.

(iv)               Fill vacancies arising during its term in office.

(v)                 Accept or reject applications for membership

(vi)               Deal with or suspend any member who has infringed the Club Constitution, or who is indebted to the Club or whose conduct is likely to bring the Club into disrepute, in accordance with the complaints and disciplinary procedures.

(vii)              Determine any dispute arising from a coaches decision.

(viii)            Levy any such extra ordinary charges or fees as may from time to time become necessary.

(ix)                Appoint any delegates to the governing bodies and to any other bodies which may from time to time required representation.

(x)                  Five members at any time to form a quorum.

8. Complaints and Investigations Procedures

Any member who believes the conduct of another member is contrary to the constitution of the Club, or IFA regulations, or whose conduct is likely to bring the Club into disrepute, may inform any member of the Management Committee in writing.

A meeting of the Discipline Sub-Committee shall be held within fourteen days after the complaint has been received.  All parties involved will be invited to attend individually to speak to the management committee.  The Discipline Sub-Committee shall inform in writing the member who made the complaint and the member who is the subject of the complaint of their decision within seven days of a decision being made.

9. Disciplinary Procedure

Where a complaint is deemed of appropriate severity by the Management Committee, the Management have the right to invoke the disciplinary procedure and refer the matter to the Discipline Sub-Committee.

The Discipline Sub-Committee will have the following options as its disposal under the disciplinary procedure.

1. Impose a fine where applicable.  The member being fined will be informed in writing of the amount, and the date by which it must be paid.  All fines will be paid to the Treasurer.  Failure to pay the fine will result in further disciplinary options being invoked.

2. Impose a period of suspension for a defined period.

3. Terminate the membership of the person as outlined in the constitution.

During the period of suspension the member is suspended from all activities at or on behalf of Fivemiletown United Football Club and therefore shall be ineligible to participate as a member in the affairs of the Club.  The member shall be informed in writing of the reasons for the suspension and the date from which the suspension shall begin.  The Discipline Sub-Committee shall inform members in writing of the suspension.  The member in writing of the date which he/she is reinstated.

The Management Committee have the power to reinstate the suspended member if the decision of the appeals procedure finds in favour the member and the Administrative Secretary shall inform the member in writing of the date which he/she is reinstated.

10. Appeals Procedure

A member may appeal a decision of the Discipline Sub-Committee in respect of a disciplinary matter or a complaint.  The appeal must be made in writing to the Secretary within fourteen days of the member being notified about the outcome of the complaint procedure or disciplinary procedure.  The appeal will be heard by the Club in accordance with their procedures.

11. Finance

(a)     Annual subscriptions shall be determined by the General Meeting.  Failure to pay such subscriptions may result in suspension

(b)     All monies shall be lodged in a bank account in the name of the Club.

(c)     The Management Committee shall have the power to authorise expenditure on the behalf of the Club.

(d)     The annual statement of accounts shall be confirmed prior to presentation at the Annual General Meeting.

(e)     Cheques shall be signed by the Treasurer and one other member.

12. Annual General Meeting

(a)     The Annual General Meeting shall be held in May/June each year as near that time as practically possible such a venue as the Management Committee may decide.

(b)     At least seven day’s notice shall be given to all members.

(c)     The Annual General Meeting shall receive the Treasurers report and Secretaries report and such other reports as reflect the workings of the Club during the preceding year.

(d)     Officials and members of the committee for the ensuring year shall be elected.

(e)     Voting and proposals at the Annual General Meeting shall be restricted to members whose annual subscriptions have been fully paid or who are Life Members prior to the commencement of the meeting.

(f)      Decisions taken at the Annual General Meeting shall be taken by a simple majority of those present entitled to vote and voting, motions for such decisions having been proposed and seconded.  Decisions so taken shall not be rescinded at any subsequent meeting except with the consent of two-thirds of those present, entitled to vote, and voting, prior written notice of each intended rescindment having been conveyed of said meeting.

13. Extra-Ordinary General Meeting

An Extra-ordinary General Meeting may be called by:

(i)                   The Management Committee

(ii)                 At least ten members who shall state in writing the business to be discussed.

(iii)                At least seven days notice in writing shall be given to all members.

(iv)               Only the business specified in the notice convening the meeting shall be discussed.

14. Club Trophies

Winners of Club Trophies must hold same for one year unless they resign and must undertake to return them when requested.

15. Resignation

Any member wishing to resign must notify the Secretary in writing to that effect and must be clear of all liabilities before resignation can be accepted.

16. Dissolution

In the event of the dissolution of the Club, any assets remaining after settlement of all outstanding debts and liabilities shall not be distributed amongst members, but shall be given to some other charitable body or institution having similar objectives to those of the club as determined by the Management Committee.

17. Amendments

The Constitution may only be amended by a proposal by a majority of members present and entitled to vote at an Annual or Extra-ordinary Meeting, provided no alteration shall be made to the object clause or Dissolution clause which would cause the Club to cease to be a charity.

18. Special Powers

The Management Committee shall have the power to deal with any matter not specifically provided for in the Constitution or of such urgency as would preclude the calling of an Extra-ordinary General Meeting provided that their action is reported to such a meeting at an early stage.